How to Manage Office Supplies?

How to manage office supplies?

Part of maintaining an efficient office is ensuring that everyone has access to the tools they need and one resource-the entire office use is office supplies. Having the perfect office stationery is as important as having the right employees. Office supplies are easy to use and easy to run out of and become a hassle if they aren’t monitored properly.
In search of how to manage office supplies? Find our plans of action as below:

Arrange the available supplies

The first thing is to organize your supply room by grouping similar items together. This thing will make it easy for employees to find the supplies they need. Encourage the employees to put extra supplies back where they found. Place frequently used items at eye level shelves and occasionally used items at higher level shelves and display a note not to purchase more in future. This practice will very easily answer your question-how to manage office supplies?

Confine the access to supplies

How do you currently keep track of supplies? If it’s open supply room then you’re in trouble. The first efficient way is to confine the access to supplies and for that purpose you will have to appoint someone as the in-charge of supply room. Any employee who needs something will prepare an indent for his/her required item and no item will be issued without indent.

 Second, you can create a log of employees who can enter supply room. They should note down which, when and how much they take the supplies while they leave the supply room. They can distribute supplies to other employees as is necessary.

Set reorder level

Fix and maintain stock levels for each stationery items according to demand of your office. Purchase stationery items at regular intervals in order to maintain required stock levels. Be sure to periodically perform inventory checks so you can revise your reorder levels and remain aware of which supplies may be running low.

Check out online stationery shops for great discounts

As it is less costly to retailers to sell items online, they offer great discounts to promote their products. It’s a golden opportunity for buyers to purchase online to avail discounts. There is a number of websites which offer great discounts on office stationery supplies. You can take advantage of their offers on bulk purchases by checking your reorder levels. And buying the specific quantities of the products you need. Get registered at particular a website and always try to purchase from that in order to become their golden member and avail great deals of discounts.

10 Stationery items an office must have

10 Stationery Items an Office Must Have

You have your work station with a computer or laptop and a phone, but is that all you need to perform your daily tasks? No matter how efficient you are in the use of technology and smart gadgets but still you need some basic stationery items at arm length. Below is the list of top 10 stationery items an office must have:

1. Desktop Calendar

Sure, our smart phones and PC’s contain calendar but a physical one is really more helpful and must be included in the stationery list of every office.

10 Stationery Items an Office Must Have

. Desktop calendar is more noticeable and memorable than a simple notification on the phone. For setting meetings, or paying bills, or simply underlining the deadlines for a particular task; calendars are must.

2.Pens

Second quintessential items of an office are pens and pen holders. From writing down something to signing a document, the only thing you have to have is pens.

10 Stationery Items an Office Must Have

There are a variety of pens but most common and must have are three variants; fountain pen, ballpoint and gel pen. Another item that complements pens is pen holder. Pen holders don’t let your desk be disorganized.

3. Notebooks

Notebooks are the essential office supplies and are the best way to quickly jot down information. These are very helpful in order to transfer ideas into words and sketches and to present them as some meaningful content.

4. Sticky Notes

Being organized is the serious challenge almost every person face-to. Sticky notes are one of essentials which incessantly reminds of something in one’s to-dos.

10 Stationery Items an Office Must Have

Sticky notes come in a variety of colors and shapes which help in organizing the task according to importance. These can be stuck at some place which is hard to miss by one’s eye.

5. White Sheets

White sheets are the complements of stationery check list of every office. These help as backup when there is no notebook or writing pad. White colored A4 Sheets are the default color and size of printing office documents. Moreover, these can be used for brainstorming and putting down our thoughts.

6. Calculator

No matter what sort of organization you are running, calculator is the one thing that every office needs. Although everyone can use soft forms of calculator in smart phone or PC but these can’t replace the physical one because of quick to access potential.

10 Stationery Items an Office Must Have

7. Marker and White Board

You can count a number of factors which make marker and whiteboard included in office essentials.

10 Stationery Items an Office Must Have

These equipment’s enhance collaboration, facilitates better communication and increases engagement among participants of a meeting. 

8. Staplers and Paper Clips

The best way to organize and assemble the documents and receipts made during a day is the use of stapler and paper clips. An office must have a lot of staples and paper clips for efficient handling of paper work.

Office' must have stationery

If you manage to purchase a good stapler you can solve a number of problems besides assembling your documents like it can work as a pin remover and can be used to pin flyers and other notices to the notice board.

9. Scissors and Paper Cutter

A pair of scissors is necessary office tool that someone uses for accurate cutting many times and the same thing that one needs is a paper cutter.

Office' must have stationery

Both of these are such tools that if they are not available you will have to face trouble in the form of inappropriate cutting, inefficiency or being delayed in performing some important task. A reasonable sized pair of scissors and paper cutter can be your helper in managing a specific task so don’t forget to include them in your essentials list.

 10. Folders

With so many files or documents to choose from the only thing to get organized is folders. Besides organizing files, folders keep them safe and damage free. There is a multitude of folders to choose from, according to the need of your work. Transparent and lever arch files are most common used folders of an office.

Office' must have stationery

5 Best Results of Arts in Child Development

Why do schools and day caring centers put so much emphasis on a child’s art in the beginning and involve him in the courses of arts and sculpting? It’s important because such creative activities are some of the building blocks of child development and enable him to develop motor skills, make decisions, learn visually, be inventive and aware of the culture. The correlation between arts and these achievements lead him to an improved academic performance. Here in the following you’ll unleash incredible results of arts in child development.

Motor Skills

What sort of Motor Skills do children learn through arts? Well, while learning art children learn the movements required to use color pencils, paintbrushes and other basic arts gadgets.

Role of Arts in Child Development

 With the passage of time child becomes able to cut different shapes using scissors and according to National Institute of Health USA, this makes them much better able to learn writing and dexterity skills as compared to others who didn’t undergo the initial phase of arts.

Visual Learning

Most important aspect of arts in child development is the visual lesson that it delivers to child. At the time children need to know more than what they learn through just numbers and texts. Arts are the best visual learning lessons that we can provide our children.

Originality

When a child is set free to use his/her gadget in artwork, it develops a certain level of originality. This originality enables him/her and he tries to work in his own way.

Role of arts in child development

 “The kind of people society needs to make it move forward are who think inventive, who seek new ways and improvements, not the people who can only follow the directions” CEO Kohl’s. Arts develop such a required sense of innovation when child does or tries to do something on his own.

Good Academic Performers

Arts along with all its other values make children improved academic performers. So parents should somehow engage their children in artwork, even if they get them a paper, paintbrush and some common colors of paint and let them draw the things that come in their mind. Especially when schools around the world are closed and there are very limited indoor activities available for the child.

Setting Up an Ergonomic Desk

The Best Way to Organize Your Desk

In order to be efficient, you must be aware of what is the perfect desk setup for your productivity? The way you arrange your desk really impacts your workflow and ultimately your efficiency because productivity begins at your working desk so here in the following is an appropriate guide to setting up an ergonomic working station.

Ergonomic Desk and Chair

An ergonomic desk is the one with ideal height and it must be clear that no one size fits all. Your desk should let you type on a keyboard with arms and hands parallel to ground. so that your arms don’t get exaggerated of approaching the keyboard at higher or lower level. Second there must be as much margin for you to cross you legs under the table or to adjust the height of your chair.

Best way to organize desk

If you sit in chair for a long work session then it is the most important piece of furniture after your desk. Your chair must follow the natural curve of your lower back. Its arm rests must be at proper height so that your shoulders aren’t hunched. The material of your chair must be durable and it must not wear out quickly.

Proper Placement of Monitor, Keyboard and Mouse

Placement of your gadgets really matters. Poor Placement of monitor and keyboard cause serious tension of eye muscles, improper posture and shoulder problems. Proper Placement of Keyboard and mouse will prevent strain on your shoulders.

The best way to organize desk

Your screen must be 20 to 40 inches apart from you, if it is placed closer than 20 inches, you’ll have to face eye strain and in case it is placed apart at more than 40 inches you’ll bend forward again and again which will result in losing the back rest.

Your Keyboard and mouse should be close enough to your body so you can hold your elbows comfortably by your sides, preventing strain on your shoulders. Make sure to use an appropriate size of mouse. If its too small or large in your hand your wrist might end up in awkward positions.

Setting Up Workflow

Your work desk should be organized as the cockpit of a pilot. It means to remove all the unnecessary items and keep only things you use repeatedly. Everything that you need must be at your arm length. Set up your workflow, all your activities must be in a sequence and better is to prepare a schedule so that if you get disrupted you can carry on easily.

Set Ideal Surrounding

Ideal surrounding of an office is not a thing to underestimate. A Research was held by HemanMiller. It concluded that Office Surrounding has a small but consistent and real influence on workers’ performance, increasing productivity by 16% and job satisfaction by 9%.

The best way to organize desk

Major features which influence the environment of your office and desk setup are as mentioned:

 Lighting, Temperature, Color, Sound and Plants also.

  • Lighting is such a factor which can change your mood and make you feel better. Dim or harsh lighting can strain your eyes. Best source of lighting is natural light-proved in a research conducted by NREL (National Renewable Energy Laboratory).
  • Cornell University researchers found, by maintaining office temperature from 20°C to 25°C typing error fell by 44 percent and increased typing ability by 150 percent.
  • Different Colors convey different messages, be careful while choosing the color of your office. White color is good to look at, Black is little sophisticated but can be heavy and Gray represents neutral psychology.  Choose the one which best suits your office.
  • Sound is such a thing that you have to have an optimum control over it. It can make you deal better with your work. A complete silent office lets you think efficiently to grow, to sort out problems and to make good decisions.
  • Placing a couple of Plants in office can sound silly. But it can boost your productivity by not letting you to distract your eyes from your desk. If you miss a plant at your table, you’ll not to be able to enjoy your productivity by 15 percent more- found by Psychologists at Exeter University.